Category: Approved Minutes

SEPTEMBER 14, 2021 at 11:00 AM @ THE COVE’S MAINTENANCE BUILDING

The HOA Board Meeting was called to order at 11:00 AM by President Gayle Marta and was held in the maintenance building. Facemasks were required for all in attendance per the Oregon state mandate.

Directors Present: President Gayle Marta, Secretary Laura Goldberg, Treasurer Joel Dyer, Director Bob Silva. Director Dave Filomeo participated via telephone.

Homeowners Present: Ron Schneirson (#111) Patty Shanley (#102) Paul Shanley (#102) Jim Rich (#104) Paul Whitworth (#106) Beverly Benson (#208) Jerry Marta (#215) Janet Rider (#103/renter) Stan Brannon    

Proof of Notice: Notice for HOA Board Meeting was emailed and posted on September 10, 2021, and was revised on September 13, 2021  

Motion to approve Regular Board Meeting minutes as written from August 13, 2021 by Dave Filomeo was seconded. Motion passed 5-0.

Motion to approve Organizational Board Meeting minutes as written from August 13, 2021 by Dave Filomeo was seconded. Motion passed 5-0.   

Joel Dyer / Treasurer presented Cove Financial Standing as of September 13, 2021

Operations and Maintenance Account:                        $27,692.00

Reserve Accounts:                                                     $416,076.00

Capital Account:                                                             $6,452.00

Dry Rot Costs remain at $11,602.00 / Budget $7,200

Patty Shanley / A&L Committee Chairwoman Report

Unit #223 requested new hose bib – completed. Unit #112 requested side yard refurbished – completed. Light post near the gazebo and trail has been repaired. Jim Rich refreshed the 5MPH sign. Exterior light fixtures from units#109/#111 and #226/#228 were removed and repainted. New patio table was purchased for the gazebo area to replace the one that was damaged by vandals on July 12^th. Three security cameras have been placed on the trail to record video only (no audio) between 6PM – 6AM.  These are motion activated. Any images captured are reviewed and all are deleted weekly. A community volunteer day will be coming soon for projects such as refreshing the gravel pathway. Date TBA.              

OLD BUSINESS

There were a total of 7 units that participated in the garage sale on 8/21 which ran from 9AM – 3PM.  The weather and turnout were great. Stan was on site all day to coordinate parking and foot traffic. There were no problems reported.

Wood for the fence repair on the left side of the back gate will be delivered next week. Work will fit into White Wolf Fencing’s schedule as time is available.

Beacon Broadband Update: As of 9/10 there are 21 units signed up to be testers, and 2 more who live here part-time considering it. The digging for 14 units on the west side of The Cove has been completed. The crew estimated it will take 3 more weeks and they will begin working 10 hour days.           

NEW BUSINESS

The A & L Committee requested approval in June to replace the pergola on unit #227 at a cost of $4,400. Lumber prices may have come down since then. Motion to approve pergola replacement at unit #227 by Gayle Marta was seconded. Motion passed 5-0.

Gayle Marta and Joel Dyer took a survey of the bubbling paint on blue exterior doors. Doors with heavy bubbling are in unit #202 – the garage man door is fiberglass and was last painted in 2014. Unit #216 – the blue front door and sidelights are fiberglass and were last painted in 2017. Unit #218 – the blue front door and sidelights are fiberglass and were last painted in 2017. There has been a history of this in the past and the paint manufacturer indicated the problem may be in the application. Sun exposure may also contribute to this issue. Gayle and Joel will talk to the painter (Rob Brown) about stripping and repainting the doors. The Cove has used the same painter for 10 years.

A new, lighter hand-held blower is needed for blowing off the roofs. Stan has been bringing his own from home when needed for this purpose. Nicholas was injured by a trimmer in 2020. Bob motioned to approve the purchase of a leaf-blower (approx. $150) and leather chaps (approx. $100) with a not-to-exceed total cost of $300. The motion was seconded and approved 5-0.

Dave Filomeo made a motion to grant designated Board Members the authority to pay common expenses for the remainder of this board’s term. The motion was seconded and passed 5-0.

Gayle Marta made a motion to approve the invoices for the painting of two buildings with a not-to-exceed total cost of $12,400 ($6,200/building) The motion was seconded and passed 5-0.

A homeowner (Denny) in Chetco Point Terrace asked if some of the trees and bushes on Cove property could be trimmed to improve his view. Stan will work with the tree trimmer (Mike Webster) to get a quote. Then Gayle, Stan and the A & L Committee will meet with Denny to discuss.

The next board meeting is tentatively scheduled for Tuesday, November 16^th @ 11AM. 

Meeting adjourned at 12:30 PM

The Organizational Board Meeting was held in the Maintenance Building on The Cove Property and was called to order at 12:55 PM by Secretary Laura Goldberg.

Directors Present:  Treasurer Gayle Marta, Secretary Laura Goldberg, Bob Silva and our newly appointed Director Joel Dyer (unit #105) Dave Filomeo participated via telephone.  

Dave Filomeo moved to appoint Gayle Marta as the new President.                                             The motion was seconded and passed 5-0.  

Gayle Marta moved to appoint Laura Goldberg as the new Secretary.
The motion was seconded and passed 5-0.

Gayle Marta moved to appoint Joel Dyer as the new Treasurer.
The motion was seconded and passed 5-0.    

The new Board was now in place, and the meeting adjourned at 1:10PM.

The HOA Board Meeting was called to order at 11:00 AM by Secretary/Acting President Laura Goldberg and was held in the maintenance building.

Directors Present:  Secretary Laura Goldberg, Treasurer Gayle Marta and Director Bob Silva. Director Dave Filomeo participated via telephone.

Members Present: Barbara Clary (#218) Joel Dyer (#105) John Gregg (#110) Jim Rich (#104) Janet Rider (#103) Ron Schneirson (#111) Paul Whitworth (#106) Michelle Pankey (#212) Beverly Benson (#208) Jerry Marta (#215) Stan Brannon 

Guest Present: Scott Paul from Beacon Broadband

Proof of Notice: Notice for HOA Board Meeting was emailed and posted on August 9, 2021

Motion to approve Regular Board Meeting minutes as written from July 9, 2021 by Gayle Marta was seconded.

Motion passed 4-0

Gayle Marta / Treasurer Presented Cove Financial Standing as of 08/13/21

Operations and Maintenance Account:                                 $27,692.00

Reserve Accounts:                                                               $416,076.00

Capital Account:                                                                       $6,452.00

TOTAL:                                                                                $450,220.00

Dry rot costs:  This year to date $11,602 / Budget $7,200 (unchanged from prior report)

Our accounts payable person at Musser Accounting (Suzette) retired in May. Lynette is our new contact.

2021 Budget vs YTD Expenses: Our spending vs budget is in good shape, mainly because 2/3 of the way through the year we have only spent 1/3 ($7,500) of our $22K O&M Budget. Last year at this time we had spent $18K, about $6K of which was for patio repairs. We received a dividend check for $759 from SAIF (Worker’s Comp Carrier) they had positive financial results in 2020 so they made refunds to their customers.

Ron Schneirson / A&L Committee Member Report

Painting is scheduled in late Aug/early Sept for units #109/#111 and #226/#228. Pergola repairs have now been completed on units #109/#111 in preparation for paint, units #226/#228 will be next. The pergolas on #227/#229 are also in bad shape and will be getting into the repair pipeline for next year. The corner planter area to the right of the front entrance has been cleaned up and had new plants and drip lines installed. Additional work requests received are:

Unit #107 – Solar tube installation in guest bathroom / approved and completed.

Unit #215 – Outside hose bib installed / approved and completed.    

Unit #103 & #112 – Outside pruning and trimming / approved and completed.  

Homeowners are reminded to point out any areas needing attention so they can be addressed. 

Paul Whitworth / Update on fence replacement projects   

The fence work around the garden is now done. Rocks will be placed around tree roots to cover any exposed areas. Final work in this phase is expected to be completed in 2 weeks. A suggestion was made to include replacing the small section of fence to the right of back gate on Cove Rd. (approx. 32 linear feet) in this next phase of work.      

Motion to accept White Wolf’s bid to replace this additional 32′ of fence to match the Wharf St. fence made by Gayle Marta was seconded. Motion passed 4-0.      

Old Business – Garage Sale 8/21 by Bob Silva

There are 7 owners who have now signed up to participate. The sale will run from 9AM – 3PM. Stan will be on hand that day helping patrons to enter through the back gate on Cove Rd. and parking in the maintenance yard area.  

New Business

Scott Paul from Beacon Broadband came to the meeting to share details and answer questions about the new fiber optic pilot project being offered in our area. He spoke at length about the process and equipment necessary to install here. We would be offered 6 months of free service in return for participating in the program which is scheduled to begin in October.

So far 12 owners have signed up, with several more expressing an interest. If approved, this work would begin Aug 23^rd.   

Motion to authorize Beacon Broadband to begin fiber optic installation made by Laura Goldberg was seconded. 

Motion passed 4-0.

Treasurer Gayle Marta advised the Regenesis Contract will be up for renewal in 2022. Oregon state law requires an annual update of our reserve study. 

Motion to approve Regenesis Contract renewal for 3 years (1 year with site visit in 2024 and 2 years with no site visit) made by Gayle Marta was seconded. Motion passed 4-0.

On July 12 the gazebo area was targeted by vandals. There was no damage to the gazebo or the new railing, but some of the equipment used by White Wolf fencing was damaged and the Cove’s picnic table was thrown over the railing. A police report was filed and Brookings PD was reminded of previous incidents of vandalism, and similarities to this event.

Paul Whitworth advised Cascade has a cedar picnic table for $250 that would be a good replacement for the one we lost.

Motion to authorize the purchase of a new picnic table for the gazebo area made by Laura Goldberg was seconded.   Dave Filomeo suggested a not-to-exceed cost of $500.  Motion passed 4-0.

The discussion then focused on the importance of protecting the gazebo area from future vandalism. There is a sign warning “Security Cameras in Use” but it would appear the intruders are aware they do not exist. Ron Schneirson and John Gregg volunteered to purchase and install a trail camera in the hopes we can catch whoever may be doing this.    The camera would be motion sensitive, recording video in the event vandals strike again. Then it would be removed.

Motion to authorize the installation of trail camera(s) on the outside path near the gazebo by Bob Silva was seconded. 

Motion passed 4-0.

On July 19^th, 2021 President Chuck Stanford resigned from The Board. His term ran through the next Annual Homeowners Meeting in May 2022. This vacancy will be filled by a member to be appointed by the remaining Directors, per Article IV – Section 4 in our Bylaws. An email was sent to all members on July 19^th, 2021, asking for volunteers to fill this vacancy. Member Joel Dyer responded to express an interest in filling the vacancy for the remainder of Chuck’s term. 

Motion to appoint Joel Dyer to fill the remainder of Chuck Stanford’s term by Gayle Marta was seconded.

Motion approved 4-0. Meeting adjourned at 12:50 PM.

The HOA Board Meeting was called to order at 11:00 AM by Secretary / Acting President Laura Goldberg and was held in the maintenance building.

Directors Present: Secretary / Acting President Laura Goldberg, Treasurer Gayle Marta and Director Bob Silva.  

Directors Absent: President Chuck Stanford, Dave Filomeo

Members Present:  Paul Whitworth (#106)  Jerry Marta (#215)  Paul Shanley (#102) Patty Shanley (#102) Jim Rich (#104) Janet Rider (#103/renter) Beverly Benson (#208) Ron Schneirson (#111) Stan Brannon – Maintenance Director   

Proof of notice: Notice for HOA Board Meeting was emailed and originally posted on June 4, 2021     

Motion to approve Regular Board Meeting minutes as written from April 7, 2021 by Gayle Marta was seconded.            Motion passed 3-0

Motion to approve Emergency Board Meeting minutes as written from April 7, 2021 by Gayle Marta was seconded.        Motion passed 3-0   

Motion to approve Emergency Board Meeting minutes as written from May 3, 2021 by Gayle Marta was seconded.      Motion passed 3-0.

Motion to approve Organizational Meeting Minutes as written from May 29, 2021 by Gayle Marta was seconded.         Motion passed 3-0.                                     

Gayle Marta / Treasurer Presented Cove Financial Standing as of 06/15/21  

Operations and Maintenance Account:            $28,669.00

Reserve Accounts:                                                    $413,796.00        

Capital Account:                                                            $6,452.00   

TOTAL:                                                                      $448,937.00          

Additional information:

Dry rot costs: This year to date is $11,602 / Budget $7,200   (YTD $ is same as 2020)

$100K CD renewed at .05%, 2 more ($100K & $ $20K) will be up for renewal in September

With the remaining budgeted part time hours, Nicholas will be able to work into November

A & L Committee Report by Patty Shanley  

Patty advised that Barbara Clary and Mary Stanford have resigned from the A & L Committee. Two new members have volunteered – Michelle Pankey & Ron Schneirson.

Old Business – Cove Garage sale is scheduled for Saturday August 21, 2021 from 9AM – 3PM. Contact is Bob Silva.    

New Business – Motion to appoint Michelle Pankey & Ron Schneirson to the A & L Committee made by Gayle Marta was seconded. Motion passed 3-0.

Meeting adjourned at 11:35 AM

The new HOA Board was voted in during the annual Homeowners Meeting held on May 29, 2021. The Board consists of Chuck Stanford, Gayle Marta, Laura Goldberg, Bob Silva and Dave Filomeo.

The organizational meeting was held in the Maintenance Building on The Cove Property and was called to order at 3:40 PM by existing President Chuck Stanford. 

Bob Silva motioned to nominate Chuck Stanford as President, Gayle Marta as Treasurer and Laura Goldberg as Secretary. The motion was seconded and passed unanimously. 

The meeting was adjourned at 3:50 PM. 

President Chuck Stanford called an Emergency HOA Board Meeting to vote on the improvements to the north gravel walking path which were previously discussed as new business during the April 7, 2021 board meeting.          

The Emergency HOA Board Meeting was held in the Maintenance Shed on The Cove Property and was called to order at 11:03 AM by President Chuck Stanford.  

Directors Present:   President Chuck Stanford, Secretary Laura Goldberg and Member Bob Silva. Members Dave Filomeo and Treasurer Gayle Marta participated via phone.

Members Present: None 

Unit #101 had previously submitted a request to the A & L Committee to pave the first part of the north gravel walking path. The A & L Committee had approved then forwarded this request to The Board for review. Stan received a quote of $3,200 to repave with an aggregate concrete by the same contractor who repaired the patios in The Cove. The homeowner had originally offered to pay for this work, but later decided against it.    The Board determined there was not money in the budget for this project so a formal vote to approve was not taken.

The owners of Unit #111 decided after the April 7^th meeting this improvement would benefit everyone in The Cove, and offered to pay for this work at their own expense if it were ever possible.   

The contractor originally said it would be several months before he had time for the job. He contacted Stan on April 29^th and asked if we were still interested, as he had an unexpected opening in his schedule that next week.

Stan shared this information with The Board as it would need a formal vote to move forward.

Treasurer Gayle Marta provided the attached written statement (#below).

Member Dave Filomeo suggested there be a “not to exceed” clause of $5,000 in the contract.  

Member Bob Silva motioned to approve the request. It was seconded and passed unanimously. This will allow the contractor to start work on May 4, 2021.    

The meeting adjourned at 11:15AM

# Written Statement from Gayle Marta

After the subject of the path came up at our April 7th meeting, I had some questions about what the Association’s financial responsibility is regarding the maintenance of a new paved path in light of the possibility the initial construction costs would be donated by a homeowner.  So, I did some research and here is what I found:

The Cove CC&Rs

ARTICLE IX

RIGHTS AND EASEMENTS

Section 6. Exclusive Easements of Owners Affecting Portions of Common Property

(f) Association Rights and Responsibilities. Those portions of the Common Property set aside under this Section for the exclusive use and enjoyment of Owners shall be maintained by the Association in the same manner as other Common Property, and the cost and expense thereof shall be a common expense of the Association; . . . . In carrying out its obligations hereunder the Association shall have the right of access over all portions of the Common Property, notwithstanding the exclusive easements set forth herein.

The path is not an “exclusive use” part of the Common Property, however it is Common Property, and rocked or paved, the Association is responsible for the cost of maintenance of the path.  I do not know the costs of maintaining the rocked path (re-rocking, leveling, weed control, etc.) vs maintenance on a paved path (moss prevention, concrete repair, etc.)  but I don’t believe over time there will be a lot of cost difference.  One of the reasons Laura and Ron have offered to pave the path is to reduce the hazard presented by rocks being thrown into windows during garden maintenance.  I had an opportunity to ask Stan about this hazard, and he confirmed not only that it happens, but there have been instances where a window was broken by a rock and had to be replaced by the Association. 

My conclusion is paving the rock path will give our residents and their guests with limited mobility better access to our beautiful ocean views (which is one of my prime reasons for living here!) while helping to decrease the possibility of damage and injury that can be caused by flying rocks.  The maintenance costs will be different for a paved path versus our current rock path however; I do not believe with this change we are obligating the Association to significantly different maintenance costs.  And finally, because Laura and Ron have generously offered to pay for the initial path paving cost, in my opinion this is an extremely cost effective improvement to our Common Property and will add to our enjoyment of The Cove. 

Gayle Marta

Treasurer,

The Cove HOA Board

The HOA Board Meeting was called to order at 2:00 PM by President Chuck Stanford, and was held in the RV yard outside the maintenance building.

Directors Present: President Chuck Stanford, Treasurer Gayle Marta, Secretary Bob Silva, & Member Laura Goldberg. Member Dave Filomeo participated via phone.

Homeowners Present: Mary Stanford, Joel Dyer, John Gregg, Paul Whitworth, Jerry Marta, Jim Rich, Jay Brentjes, Beverly Benson, Ron Schneirson, Janet Rider, Stan Brannon (maintenance/ground keeping)

Proof of notice: Notice for HOA Board Meeting was emailed and posted March 18, 2021.  

Draft Meeting Minutes from November 14, 2020: Motion to approve minutes by Bob Silva seconded by Gayle Marta. Motion passed unanimously.     

Gayle Marta Treasurer Presented Cove Financial Standing as of 03/15/21

Operations and Maintenance Account:          $27,782.00

Reserve Accounts:                                       $420,576.00      

Capital Account:                                               $6,452.00   

TOTAL:                                                         $454,810.00        

Additional information:

$20K CD recently came due for reinvestment. Current rates of return are %.005 (*)  

Dry rot costs year to date = $4,995. Does not include recent work done by Bernhardt Construction. Budget = $7,200   

A & L Committee Report by Mary Stanford:

Mary Stanford confirmed all dry rot repairs on units#226, #228, #109 & #111 have now been completed in preparation for painting later this summer. Stan advised this may occur sometime in August. Additional work requests received are:

Unit #117 – Bush removal. Stan completed.

Unit #110 – New privacy fencing. Stan and Nicholas were able to replace this fencing which saved The Cove $.  

Unit #225 – Loose soffit, water damage. Stan completed.

Unit #111 – Replace rusted light fixture on patio. Electrician has completed. Exterior landscaping in the works.

Unit #107 – Prune Fern, water leak on wire vent cover. Landscape work completed, Stan will address the water leak on the left side of the door. 

Unit #210 – Water Damage. Stan will work with Bernhardt Construction to address this issue.   

Unit #221 – Landscape Barrier around the front lawn. This request was denied.

Unit #109 – Request to repair sunken pavers. TBA

Unit #222 – Outdoor lights and Propane tanks. TBA 

Unit #106 – Removal and replacement of dead shrubs. Stan completed.

Unit #112 – Trees pruned in front of this unit. Stan completed. 

Additionally, a notice was sent to homeowners reminding them to keep dogs away from windows, doors and patios.

Fence Committee Report by Paul Whitworth, Committee Chairman

Jay Brentjes prepared a very comprehensive Request for Proposal for the fence at the RV/Maintenance Yard and the railing at the gazebo which was submitted to 11 contractors. Of those, 8 were no bids and 3 responded. Bernhardt Construction was the highest bidder. White Wolf came in with a bid of $14,278.92 for the RV/Maintenance yard fence. White Wolf bid 2 two variations of fencing at the Gazebo. One was pressure treated framing with cedar cap and balusters for $10,014.12 and the second option (invisible fence) was pressure treated framing with stainless steel wire for $6,001.82. The 3^rd bidder was unlicensed. Currently there is $17,299 in the reserve replacement budget for this project.   

The invisible fence quote from White Wolf is made of a braided stainless steel wire instead of the traditional wood. Paul brought a sample of this material to the meeting which everyone was able to inspect. White Wolf also said they would be able to salvage some of the good boards from around the gazebo to repair the path fence up the trail.  

Old Business – Continuing to use composite boards on dry rot repairs whenever possible.

New Business –

Unit #101 submitted a request to the A & L Committee to pave the first part of the north walking path. The A & L Committee approved then forwarded this to The Board for review. Stan received a quote of $3,200 to repave with an aggregate concrete. The Board determined there was not money in the budget for this project. The homeowner had originally offered to pay for this work, but has since rescinded. This can be revisited later if the request comes up again.      

Next, The Board reviewed the bids submitted for the fence and gazebo railings. Gayle Marta then moved to accept the bid from White Wolf with the stainless steel invisible fence option. The motion was seconded and passed unanimously.             

Bob Silva has resigned as Secretary and Laura Goldberg will act in this role until the General Meeting in May.

President Chuck reminded everyone the deadline to nominate someone to be on the ballot for the upcoming election was next week. Chuck nominated Laura Goldberg. Laura accepted the nomination.    

Lastly, Bob Silva and Ron Schneirson volunteered to be on the 2021 Cove Election Ballot Committee. One more member of the association is needed to serve on this committee.      

(*) .005% was reported in the meeting, this should be corrected to .05%  

The meeting was adjourned at 2:35 PM.

President Chuck Stanford called for an Emergency HOA Board Meeting to be held immediately following the General Board Meeting on April 7, 2021. The purpose of this meeting is to address the claim of a verbal assault on a homeowner by the guest of another homeowner on Cove Property on April 3, 2021.

The Emergency HOA Board Meeting was held in the Maintenance Shed on The Cove Property and was called to order at 2:40 PM by President Chuck Stanford.  

Directors Present:   President Chuck Stanford, Treasurer Gayle Marta, Secretary Laura Goldberg and Member Bob Silva. Member Dave Filomeo participated via phone.

Members Present: None 

The Directors discussed Brookings Police Department Incident Report L2104752, which was filed on April 3, 2021 in response to an event which occurred between Paul Whitworth (Unit #106) and Eric Dreger (son of Youwanda Dreger, Unit #112) on that same date while Paul was walking his dog on the grass outside of Unit #112, towards Paul’s home. The group discussed Paul’s claims and the corroboration of a witness to the incident. Chuck shared the details of a conversation he had with the independent witness who had corroborated Paul’s version of events. The group discussed the police report indication of an ongoing pattern of issues between the involved members, generating multiple incident numbers with the Brookings PD and that it is the responsibility of the HOA to address what is and is not private property within the community.       

The group reviewed a 5 year history of multiple requests from the owner(s) of unit #112 to disallow any type of traffic to flow across the common area outside of their patio.   

The group discussed the option of having a hearing, but it was decided that because Eric admitted to confronting Paul and there were two other witnesses, there was no need for any such hearing. 

Lastly, the group voted to send a notice of rules violation to the owner of Unit #112. This motion passed unanimously. It was decided that President Chuck Stanford would send this communication to the homeowners following a review by the Board members.        

The meeting was adjourned at 3:05 PM.  

Held May 29, 2021 at 2:00 PM inside The Cove’s Maintenance Building

The Annual Homeowners Meeting was called to order at 2:00 PM by President Chuck Stanford

Directors Present: President Chuck Stanford, Treasurer Gayle Marta, Secretary Laura Goldberg, Director Bob Silva and Director Dave Filomeo

Members Present: Mary Stanford, Patty Shanley, Paul Shanley, John Gregg, Youwanda Dreger, Paul Whitworth, Jerry Marta, Joel Dyer, Paige Filomeo, Janet Rider (guest), Gary Stromberg, Greg Hayes, Joe Mohr, Beverly Benson, Ron Schneirson

Guest Present: David Allen from State Farm Insurance 

Proof of Notice: Notice for the Annual Homeowners Meeting was emailed and posted May 9, 2021 and amended on May 13, 2021

Approval of Meeting Minutes: President Chuck moved to approve the Draft Meeting Minutes from the June 20, 2020 Annual Homeowners Meeting. The motion was seconded and approved unanimously.

Guest Speaker: David Allen of State Farm (The Cove’s insurance agent) came to provide important information.  David reviewed the different policy deductibles, the benefits of having loss replacement, and the Director and Officers Policy. He took questions from members and spoke for about 30 minutes.

Gayle Marta / Treasurer presented Cove Financial Standing as of May 15, 2021:

Operations and Maintenance Account:       $27,216

Reserve Accounts:                                    $408,421

Capital Account:                                            $6,452

TOTAL:                                                      $442,089

Dry Rot Costs: Year to date is $11,602 Budget is $7,200    

Mary Stanford / A & L Committee Report:

Mary encouraged anyone who has submitted a work request or question to please be patient. These may not all be answered right away but they are reviewed monthly. Barbara Clary will be resigning from the A&L Committee. Mary thanked Barbara for her help and asked for anyone interested in volunteering on this Committee to please contact The Board. Units #109/#111 and #226/#228 are scheduled for painting this summer, starting in July depending on the weather. Gutters and roofs are being cleaned, dry rot repairs are on-going. Pergolas are also being inspected for damage. The landscaping near The Cove main entry and nearby utility box will be refurbished.   

Old Business:      

• The west walking pathway paving project has now been completed.
• White Wolf Fencing will begin working on the invisible fence & Gazebo railing the week of June 21^st 

New Business:

• The Cove garage sale will be scheduled for the 2^nd or 3^rd weekend in August. $15 donation will cover Stan’s time. Cars will only be allowed to come in to pick-up large items. Anyone interested should contact Bob Silva for more information.
• Joel will be coordinating a party to celebrate Stan’s birthday on June 11^th.
• Youwanda Dreger (Unit #111) proposed a change to the maintenance mowing path which currently runs along the side of her unit to instead be located between units #104 and #106, due to a perceived risk to the hillside. Previous Boards have reviewed this request and determined there is no risk to the hillside. Bob Silva moved to reject the proposal to move the pathway between units #104 and #106. This motion was seconded and approved 4-1. 
• Gayle Marta moved to appoint Beverly Benson to the 2021 Election Committee. This motion was seconded and approved unanimously.

Election Results:

28 Ballots were returned. Gayle Marta = 23, Dave Filomeo = 23, Laura Goldberg = 18 Joel Dyer = 11

Organizational meeting to follow immediately after the Annual Meeting concludes.

The meeting adjourned at 3:37 PM.

The HOA Board Meeting was called to order at 11:02 am by President Chuck Stanford.

Directors present:  President Chuck Stanford, Treasurer Gayle Marta, Secretary Bob Silva, and Laura Goldberg.

Homeowners present:  Paul Whitworth, Patty Shanley, Don Goldberg, Janet Rider, Beverly Benson, Jim Rich, and Ron Schneirson

Proof of notice: Notice for HOA Board meeting was emailed and posted on Oct. 29, 2020.

Meeting minutes from Aug. 8, 2020 were corrected.  Motion to approve by Bob Silva seconded by Gayle Marta.  Motion passed.

Gayle Marta Treasurer Presented Cove Financial Report

Operations & Maintenance Acct:              $13,949.00

Reserve Acct:                                                  $409,393.00

Capital Acct:                                                    $4,311.00

TOTAL:                                                             $427,653.00

A & L Committee Report by Mary Stanford

Mary Stanford reported dry rot repairs completed, and that the Cove’s contractor is now using composite material in place of wood when feasible.  New window has been installed at gazebo.  Mary thanked Jim Rich for completing the closure of the west end stairway.  Mary also thanked Stan Bannon and Joe Mohr for changing the pedestrian gate code.  Mary also gave a big “thank you” to Jay Brentjes for making the new real estate sign that matches our new fence. 

Fence Committee Report by Paul Whitworth

Paul Whitworth reported that the Wharf St. fence is completed.  Paul reported that next year (2021) the Cove is scheduled to replace back fence along the garden and maintenance shed. 

Old Business

HOA President Stanford reported that the seal coat on the east end of driveway is completed. 

New Business

HOA President Stanford reported that the 2021 Reserve Study by Regenesis has been received and will email it to all homeowners. 

Next, Gayle Marta presented the 2021 Cove budget.  In presenting the budget, Gayle, stated the goal was to include a raise for Stan and to keep the part-time hours at 1,200, the same as 2020.  Because our interest on our CDs in the reserve account will be very low, our operations and maintenance account income will be approximately $4,000 less for 2021.

Two budget options were presented, #1 with no HOA dues increase and #2 with a $15 per month increase.  Both maintained our current 70% reserve contribution.  It was moved by Laura and seconded  that budget option #2 be approved.  The motion passed.

Meeting adjourned at 12:40 p.m.